How employee travel will work in the 2021-22 academic year

July 16, 2021 Andrew Bruso

This information was first announced to the campus community in a comprehensive email sent by the Division of Administration & Finance on July 14. Use this link to view that message in its entirety.

Work-related travel will continue to be very limited during the 2021-22 academic year and will continue to require pre-approval by the Provost or the divisional Vice President. International travel is banned until further notice.

As of this time, the state of New York has lifted the travel ban across the United States. Employees are responsible for remaining current with any updates, which they can do by regularly visiting the NYS COVID 19 Travel Advisory website.

All pre-approved travel requisitions must be submitted to the Travel Office before employees’ travel occurs. If travel is not pre-approved, it will not be reimbursed.

Please be sure to always use the most up to date forms by locating them on the Forms page of my.newpaltz.edu.

All Travel and NET cards have been deactivated to discourage fraudulent activity. When your travel is pre-approved, we will activate your travel/net card for use.

In addition, all travel documentation and receipts should continue to be scanned and emailed to the Travel Office at travel@newpaltz.edu. You no longer need to mail original forms and receipts to the travel department.

Tammy Gray (845-257-3178, grayt@newpaltz.edu) has joined the finance and administration team as the travel coordinator. She will be a resource for faculty and staff with all logistics prior to trips and will be responsible for auditing and processing all travel reimbursements. All questions regarding travel reimbursements can be directed to her attention as can all reimbursement forms and receipts.

Tammy will also be the campus contact for the travel card program (similar to the campus P-card program) which will eliminate your need to charge expenses to your personal credit card.

Please contact travel@newpaltz.edu if you have any questions regarding travel.