The New York State Office of the State Comptroller (OSC) has developed a new service, called NYS Payroll Online, designed to cut back on paper pay statements while giving state employees more control and flexibility in managing their pay and withholdings.
The new system is coming to SUNY New Paltz on Dec. 14, and all faculty and staff are encouraged to consider switching to online payroll and helping reduce the roughly 1,500 biweekly (39,000 annual!) heavy paper pay stubs distributed to New Paltz employees.
In an effort to encourage participation in the new system, the Payroll Office will be offering prizes, including Fitbits and gift cards, to randomly-selected faculty and staff who log in and make the switch to paperless pay statements by Jan. 30, 2017.
Additional raffle prizes will be offered to those who sign up before the Jan. 30 deadline to receive their paychecks through direct deposit, which makes sure funds are immediately available in designated accounts on payday.
Other benefits offered through the new Payroll Online system include:
- View and print pay statements
- Adjust your tax withholdings
- View and print current and previous year W-2s
The State OSC has announced additional options that will soon be available. Employees will eventually be able to:
- Update their direct deposit account information and preferences
- Submit changes to name and address
- Add or adjust voluntary deductions like SEFA and Deferred Compensation
Managing your NYS Payroll Online account is easy. Users must first certify their accounts, by following these steps:
- Sign into my.newpaltz.edu
- Click the “Employee Resources” link under the “Faculty/Staff” tab
- Click the “SUNY Self Service” link
- Note your NYS ID number (N#), which appears in the top right corner of your Self Service page
- Click the “NYS Payroll Online” icon in the Self Service box
- Complete the verification form with the last four digits of your SSN and your NYS Employee ID number (which is not the same as your Banner ID number!)
Once you’ve finished this process, simply select the Update Pay Statement Option and follow the instructions to opt out.
If you’re interested in learning more about the NYS Payroll Online system, please contact the Payroll Office online, via email at payroll@newpaltz.edu or at 845-257-3145.
