New policies and best practices for campus printing

The following message was shared with faculty and staff via email on July 24, 2020.

Dear Colleagues,

In accordance with the new print policy being implemented by SUNY Administration, and based on current budget constraints, all campus printing will be limited to essential projects only and will need Vice President or Dean approval prior to printing. This includes all printing requests sent to Print Services in the Office of Communication & Marketing.

Key tenets of SUNY’s new print policy include:

  • No purchasing or leasing desktop printers
  • Don’t print if you don’t have to. If you do need to print, please print double-sided and use black ink, not color
  • Consider if your communication can be conveyed digitally (as a pdf or other) instead of in print.

If you have a large print request, we encourage you to send approved requests to Print Services. Using our on-campus shop is more cost effective than either off-campus printing, using your desktop printer/copier or printing while working remotely. Our high speed digital equipment has a very low rate per click because of our volume, and our bindery provides all the finishing operations needed to complete any job. You can place a work request after logging into in Team Dynamix. Please remember to include an account number to be charged for all approved print requests.

The Office of Communication & Marketing includes professional staff well-versed in design, web, social media, print and mail, media relations, marketing, advertising, photography and video and are here to assist you in determining what you might need. Please email us with questions or concerns at


Print Services in the Office of Communication & Marketing