Political Activity on Campus: What You Need to Know

As we approach election day and candidates continue to campaign in the area, it is appropriate to remind the campus community about State University policy on the use of campus facilities and other resources for campaign-related purposes.

As an academic institution, we recognize and welcome the educational benefits of exposing students to political debate and information, including partisan political speech. We have made some of our facilities available to a wide range of outside speakers and expressive activities and, therefore, have legal obligations to open such facilities to political speech, as well. In handling requests for permission to use campus facilities, we must be guided by the principle of viewpoint neutrality and evenhanded treatment as to terms and conditions of use (i.e. rental charges, security costs, insurance, etc.).

With regards to political speech and speakers, the State University has placed certain limits on access to its facilities. It has been longstanding State University policy – going back to at least the 1970s – to prohibit use of State University property for partisan political candidate fundraisers. This policy is consistent with our legal obligations, the educational mission of the State University, and other strong interests, such as avoidance of the inevitable impression of endorsing particular candidates.

» 2014 Memo from SUNY System Administration Regarding Political Campaign Activity by NYS Employees

The policies that address the most commonly asked questions are the New York State Public Officer’s Law and SUNY policies on facilities usage for non-commercial purposes. The applicable provisions are:

Public Officer’s Law:
No state employee may use his/her official title, position or authority in any campaign activities, including untargeted mass mailings. No state resources of any type may be used in furtherance of these activities, including, but not limited to, telephone, office supplies, postage, photocopying machines, computers (including e-mail) and support staff (see Advisory Opinion No. 93-9) nor may campaign activities be conducted from a state office or during state business hours unless leave is taken. Finally, no state employee may solicit from subordinates, as this practice is strictly forbidden by Civil Service law §107. (See also Election Law §17-158.)

Use of Facilities by Non-Commercial Organizations and Use of Facilities by Third Parties for Free Speech:
Political organizations are included in SUNY’s definition of non-commercial organizations that are permitted use of campus facilities and in the College’s policy on Use of Facilities by Third Parties for Free Speech. All non-commercial organizations are required to obtain a revocable permit for each use of campus facilities. These permits, obtained through Student Activities and Union Services for use of the Student Union Building (SUB), Conference Services and University Police for other campus locations, establish the terms and conditions for use of facilities, including reimbursement for any associated costs. If a political candidate wishes to speak in one of the free speech zones identified in the Use of Facilities by Third Parties for Free Speech policy during non-blackout dates outlined in the policy, they should contact the Office of the Vice President for Administration and Finance. The Use of Facilities by Third Parties for Free Speech policy may be found at this link: http://www.newpaltz.edu/sub/thirdpartypolicy.pdf

The SUNY policy on Use of Facilities by Non-Commercial Organizations imposes the following additional conditions for use of facilities by partisan political organizations:

  1. That the proposed meeting gives promise of contributing to the educational purposes of the institution.
  2. That the institution sees a reasonable possibility of making the facilities available for other viewpoints to be presented.

Distribution of Campaign Materials:
Individuals campaigning for office shall have access to students and employees in parking lots, entrances to buildings and other areas to which members of the public are admitted, provided that such activities do not inhibit the movement of people or vehicles, impair the safe and efficient conduct of the operation or interfere with work duties or work performance. Individuals are not allowed to campaign in residence halls.

Individual campaign posters are not permitted in public spaces on campus. Meeting notices and other organizational materials shall not be hung upon, posted or otherwise affixed to the walls, doors, windows, trees or other appurtenances of facilities and buildings owned or leased by the state.
More information on State University policies regarding use of facilities by non-commercial organizations can be found at this website (scroll down under Policy I to Section K: Use of university facilities for political purposes).

Emergency Cancellations and Delays Policy

Classes will be cancelled or delayed only under extreme circumstances, such as severely inclement weather or other emergency situations. Students, faculty and staff have the ability to have emergency notifications sent to their cell phone. For instructions, see below. Modifications to this policy have been highlighted below. Please take note of these updates.

In a situation where there is inclement weather, but classes are in session and offices are open, individuals (commuting students and faculty/staff) must use their best judgment as to whether or not they feel comfortable traveling on the roadways. In these circumstances, it is up to the individual to decide whether or not to travel to class and (because it only rarely occurs) most professors are understanding of absences due to weather. The College asks that students and staff make an effort to notify professors/supervisors of their planned absence, and, for employees, their intention to use their leave credits as appropriate.

Delay or Cancellation of Classes or Other Campus Activities
The decision to delay or cancel classes is a collaborative process that involves the Facilities Operations and Management Departments, the president, and the provost.

The decision to delay or cancel campus activities will be made as early as possible (usually by 6 a.m.) for any day that is affected by severe weather. For inclement weather during the afternoon and evening, a decision will be made no less than 90 minutes prior to the cancellation of classes. For example, a decision will be made and announced by 12:30 p.m. for afternoon classes that begin at 2:00 p.m. and at 2:00 p.m. for those that begin at 3:30 p.m. or later. There are a number of factors that are considered in this process, including the forecast from the National Weather Service, inclement weather in the immediate vicinity of the campus, local road conditions, and the ability to properly clear campus walkways and parking lots. When classes are delayed, all classes on the affected day that begin before the delayed opening time will be cancelled.

During and after a significant snow storm, major arterial roads, walks and entrance ways, especially the ones that connect critical service areas such as University Police, the Health Center, the physical plant and food service, will have high priority for snow removal. Access to residence halls, academic buildings, dining halls are also usually given priority based on the type of storm and the time of day. Priority is also given to ADA walkways as directed by the Disability Resource Center. Secondary paths are given lower priority and are addressed as resources allow.

When the College indicates that offices will open at 9:15 or 10:45 a.m., this means the campus is not ready for faculty, staff or commuter arrival. We need time for our essential employees to prepare campus roadways, parking lots, and sidewalks. Thank you in advance for your cooperation. If you have questions regarding this, please contact Human Resources at x3171.

Closing of Campus Buildings or Offices
State offices may be closed due to weather conditions only by order of the Governor. Because we are a state university, we follow state policies* regarding office closings. SUNY New Paltz’s president is authorized to suspend campus activities, but can give non-teaching professional staff or classified civil service personnel time off without charge to leave credits only in very limited circumstances. This would include 1) delayed office openings or 2) if the governor takes action to close our campus or, pursuant to contract provisions, if there is an approved early departure. The College must be mindful of the number of State-mandated contact hours necessary to earn academic credits.

Excused Tardiness
The appointing authority may excuse tardiness without charge to credits when uncontrollable conditions affect the arrival time of a group of employees. There is no limit to the amount of tardiness an appointing authority may excuse; however, full day absences are not to be excused without charge to credits. (Civil Service Time & Attendance Manual)

However, an announcement that classes are cancelled or delayed does not mean that campus offices or buildings are closed. “Essential state employees” are expected to report to work and, unless there is an announcement that the governor has closed the campus, “non-essential” state employees may report to work or request approval to charge leave credits. Unless closed by the governor, offices should remain open for those employees who are able to report to work. Thus, supervisors are urged to take advance steps to develop procedures for employees, such as establishing a staff telephone notification procedure, to ensure proper communication between supervisors and staff.

Employees are designated as “essential” if they are employed in positions that must be staffed to preserve the public safety or welfare of the campus community. If you are uncertain about which category of employee you are (essential or non-essential), contact your supervisor for clarification.

There is no exact science to predicting the weather. The conditions that each storm brings are unique. Some are more challenging than others to manage. We understand that it can be inconvenient at times for people’s schedules. Ultimately, individuals should use their own best judgment in making decisions related to winter weather and travel.

* The NYS Policy on closing of state offices

Procedure for Communicating Office Status to Students, Staff and Visitors during Inclement Weather

During inclement weather, the campus will often cancel classes, but offices remain open. This is because state agencies are not allowed to close without the governor’s approval. However, at those times we also typically announce that non-essential staff may leave with supervisory approval (if they charge appropriate leave credits). It is common that many offices will be understaffed because all staff members in that unit have opted to go home for personal safety reasons.

Because we are a residential campus and students, staff and visitors who remain on campus are expecting offices to be open, we want to make them aware BEFORE they venture out in inclement weather to an office that had to close.

If your office is closing, please follow these steps:

  1. Each department head (or his/her designee) must report to their VP or Dean for approval in the decision to close their office and indicate the time it will close.
  2. VP/Deans/Department Heads or designee should visit http://www.newpaltz.edu/officeclosings.
    1. Click Submit/Update Office Closings and log in.
    2. Select office to be updated.
    3. Add date office will be closed.
      1. Optional notes can be added (i.e. Office of Student Affairs to close after 2 p.m.)
    4. Click Submit.
    5. Listing will disappear after applicable date.
  3. When the Office of Communication & Marketing announces the College is canceling classes via all-fs/ all-stu messages, Communication & Marketing will include in that e-mail, and on the website home page, a link to a separate Web page (www.newpaltz.edu/officeclosings) where the status of department offices will be posted.

Below is a list of radio and television stations you can tune in to for announcements regarding cancellations and delays. A message will be recorded on the INFO line at (845) 257-INFO (4636) and posted on the website.

LIST OF RADIO & TELEVISION STATIONS NOTIFIED FOR DELAYS & CANCELLATIONS

NOTE: These radio and television stations provide delay and cancellation announcements as a public service. The SUNY New Paltz website, NP Alert, the INFO line and all-fs and all-stu messages are the official communication for the College and supersede any other available public information.

Radio – AM Radio – FM Television
600 WICC
810 WGY
1220 WGNY
1260 WBNR
1370 WRWD
1360 WNNJ
1420 WLNA
1450 WKIP
1490 WDLC
92.1 WRNQ
92.7/96.9 WRRV
92.9 WBPM
93.3 WBWZ
94.3 The Wolf
95.7/98.3 WSUL
96.1 WPKF
96.7 WTSX
97.3 WZAD
97.7 Mix
99.3  WKI
100.1/106.5 WDST
100.7 WHUD
101.5/106.1 WPDH
102.1 WDNB
102.3 WSUS
103.7 WNNJ
104.7 WSPK
105.3 WYCY
106.3 WHCY MAX
107.1 WXPK
107.3 WRWD
108 WICC
WRNN-TV
WNBC
YNN

 

Points of Pride

Internal and external communication is critical to our Strategic Plan initiatives, continued community building and institutional success. Points of Pride are an outcome of an Administrative Council meeting where we discovered how little we knew about each other’s work and how that forms a barrier to shared knowledge and collaborative and interdisciplinary initiatives.

Collaborative Effort

The Office of Communication and Marketing, in partnership with academic and administrative units, developed Points of Pride. This comprehensive inventory of concrete accomplishments, successes, practices and qualities about each academic and administrative department can be found on department pages and accessed centrally here.

Why create Points of Pride?

We hope that Points of Pride will increase the visibility of our many strengths and provide valuable insights to all of you about each other’s contributions to the character, vitality and prestige of the College. They can be used in our daily language about our own and other departments. They will also inform prospective students and their parents, current students, faculty and staff about the College’s many strengths.

Where to find Points of Pride

In addition to being online, Points of Pride will be shared with the campus community via a weekly “Did You Know?” e-blast each Thursday, on the news hub, social media and digital/campus signage, in print materials, like departmental brochures and posters, and in recruitment resources like our viewbooks.

If you have feedback or questions, please contact communication@newpaltz.edu.

Return to Core Hours

Summer hours will conclude as of this Friday, August 14, 2015. For those employees who have worked summer hours, please resume our core hours of 8:30 a.m. to 5:00 p.m. on Monday, August 17th.

Any questions can be directed to the Office of Human Resources at extension x3171.

 

Faculty/Staff Portrait Session Scheduled

Colleagues,

As many of you are aware, the College has made an effort over the last several years to improve our online faculty and staff directory. Included in this effort has been taking professional portraits, increasing consistency of faculty/staff profiles, and improving the usability of the directory for both end users and faculty/staff users. With these improvements, the College aims to enhance student and new faculty recruitment, improve campus safety, and make the website more user friendly.  All of these goals directly address strategic planning initiative to market New Paltz internally and externally and improve internal processes.

We will be offering another directory portrait session for ALL faculty/staff Aug. 10 from 10 a.m. – 3 p.m. in Student Union 62/63. Re-takes are welcome.We have received a number of requests from faculty and staff to use their portraits for their personal social media accounts. We are pleased to announce that we are now able to offer high-resolution digital copies of your portraits for your use on social media. Any portrait taken in the last calendar year and all portraits going forward will be available for download at your request at http://www.newpaltz.edu/ocm/portrait-request.html.

Please remember to log in to my.newpaltz.edu and update your directory profile if you have not done so! Please see directions for updating your personal profile.

– Office of Communication and Marketing

Summer hours

As directed by the College Cabinet, the campus will begin enjoying summer hours, effective Monday, May 18, 2014 through Friday, August 14, 2014.    Core office hours will be 8:00 AM – 4:00 PM.

Classified staff employees represented by CSEA and PEF who work a 7.5-hour day will have a half hour meal period during this season.  Those who work an 8-hour day will have no change in meal period but may work different hours, depending on operating needs of their department.  For classified staff employees represented by PBANYS and NYSCOPBA, there will be no change in work hours or meal period
.
Professional, exempt full-time employees represented by UUP are expected to continue to perform their full professional obligation which may include coverage during the core office hours.  Non-exempt and/or part-time professional employees should discuss the effect of the core hours change with their immediate supervisor.

Any questions may be directed to your immediate supervisor or to Human Resources at extension x3171.

2015 Commencement and end-of-year events

With so many wonderful end-of-year happenings surrounding Commencement festivities, the Office of Communication & Marketing is providing coverage of the following Commencement activities: BFA Shows I and II, School of Business Graduation, ESL End of Year Ceremony, EOP Honors Induction Ceremony, Student Research Symposium, First Year Internship Program Reception, Senior Toast, School of Business Hall of Fame Ceremony, Outstanding Graduates Ceremony, First World Graduation, Honors Program Graduation, Graduate and Undergraduate Commencement. You can see images from these events as soon as they are available at the following link: http://www.newpaltz.edu/commencement/photos.html.

News coverage about these events and more can be found on the College’s news hub (http://sites.newpaltz.edu/news/), which we update continuously with campus news. Read stories about our honorary degree recipient, the valedictorian and the salutatorian, the Outstanding Graduate Ceremony, and Graduate and Undergraduate Commencement at: http://sites.newpaltz.edu/news/category/commencement/.

#NPSocial is also live and active! Students, alumni, faculty/staff, and parents are posting images in real time. Follow us at : http://www.newpaltz.edu/npalumni/.

Keep an eye on the college’s home page for more updates linking to all the highlights from the weekend’s festivities including photos, videos, the speeches, social media, and news.

Check out our new student recruitment materials

The Offices of Communication & Marketing and Undergraduate Admission are proud to present the College’s latest round of student recruitment materials.

This project was a collaborative effort between these offices; several New Paltz alumni; and countless members of the campus community, including faculty, staff, students, and athletic teams.

We hope you enjoy these new materials, as we have worked diligently to ensure they represent our outstanding students and the truly unique New Paltz experience.

Click here to view them!

Portrait session scheduled for the online faculty/staff directory

The Office of Communication & Marketing will be offering the second in a series of portrait sessions for the online faculty/staff directory March. 24 in SUB 62/63 from 10 a.m. – 3:30 p.m. Sign up for a session by visiting http://www.newpaltz.edu/ocm/fsdirectory_signup.html.

Directory Profiles
Directions for updating your personal profile
In addition to your professional portrait, please remember to update your personal profile information, which includes teaching interests, research/creative activity, awards, honors and recognition, publications, committee memberships, professional organizations, volunteer and other service activities.

For any questions regarding your directory profiles, please email weinster@newpaltz.edu

These strategically selected categories help the college more accurately reflect the high quality of our outstanding faculty and staff, help in faculty recruitment efforts, and help top-tier prospective students make their college selection.

Thank you to all who have contributed to this effort.

3D printing courses offered to faculty, staff and students

The Hudson Valley Advanced Manufacturing Center is now offering two basic classes to introduce the campus community to the work of 3D design and printing.

These classes will be taught by Aaron Nelson, Director of the MakerBot Innovation Center and are free and will be offered continually for the rest of this semester.  Each class is 75 minutes and will be taught in CSB145.

Intro to 3D Printing

This class will serve as an introduction to the 3D printing processes with a focus on the FDM (Fused Deposition Modeling) method of printing. Students will get an overview of the various 3D print processes (FDM, SLA, SLS) and an in depth discussion of FDM, its strengths, and weaknesses. Students will learn about the major file formats, where to locate files, and how to set up files in Makerbot Desktop for submission to the Innovation Center Array. No prerequisites.

Intro to Modeling for FDM Printing
Intro to 3D Printing is a prerequisite for this class

This class will serve as an introduction to modeling for the FDM 3D printing process. Students will learn basic operation of TinkerCAD for creating 3D models. We will explore combining simple shapes into complex objects that can be output to the Makerbot Array. Concepts covered will be an overview of the Cartesian coordinate system, manipulation of primatives through scalins, unioning, and differencing, with special attention focused on designs that will print within the limitations of the FDM process. Intro to 3D printing or some FDM 3D printing experience is recommended as a prerequisite

To register for the classes, please follow this link: http://www.newpaltz.edu/3d/classes.html

We have four Intro to 3D Printing classes scheduled for the weeks of March 23 and March 30 and two Intro to Modeling classes scheduled for the week of April 6. We will add more as these fill up. You can direct any questions to Aaron Nelson at nelsona@newpaltz.edu or to Dan Freedman at freedmad@newpaltz.edu.