Winter Recess Change to Core Hours

Effective beginning of business, Friday December 19, 2014 through close of business Friday, January 16, 2015 core office hours will be 8:00 AM – 4:00 PM.

Classified staff employees represented by CSEA and PEF who work a 7.5-hour day will have a half hour meal period during this season.  Those who work an 8-hour day will have no change in meal period but may work different hours, depending on operating needs of their department.  For classified staff employees represented by PBANYS there will be no change in work hours or meal period.

Professional, exempt full-time employees represented by UUP are expected to continue to perform their full professional obligation which may include coverage during the core office hours.  Non-exempt and/or part-time professional employees should discuss the effect of the core hours change with their immediate supervisor.

Any questions may be directed to your immediate supervisor.

 

College to test mass notification system

SUNY New Paltz will perform an audible test of its mass notification speaker system on Monday, Nov.10, at approximately 1 p.m.

Members of the New Paltz community may hear a series of loud tones followed by a voice indicating that this is only a TEST of the College’s emergency notification system.

This system is only activated in accordance with the College’s Emergency Response Plan and at the discretion of select members of the campus’ Emergency Response Team. For more information about the College’s emergency communications or response plan, visit the Emergency Management website at www.newpaltz.edu/emergency.

Parking Update

The Parking committee would like to update the campus community on concerns of students, staff, faculty and visitors that parking is often not available and options the committee is exploring to alleviate some of these issues.

The committee acknowledges that there is often no parking available in lots proximate to buildings after 8:30 am.  Nonetheless, we have ascertained that there is always parking available in the route 32 parking lot (#28), the Wallkill parking lot (lot #30), and the Esopus parking lot (lot #35). Campus Map

Recent lot counts have concluded that the West parking lot (lot #40) adjacent to Lenape Hall often has approximately 100 spaces available on a regular basis but noted that the current designation is that of “resident students only”.   Effective immediately, the West parking lot will be made available to commuter students as well as resident students.  Permanent signage has been ordered and will soon be installed reflecting this change.  In the meantime, please feel free to park there.

Additionally, the facilities management staff has been asked to explore the possibility of creating additional parking proximate to route 32 parking lot (#28) on recently purchased property.  Approximately 160 – 260 spaces could be constructed there.  If funding is available and the determination is made to go ahead with this expansion, these additional spaces would provide relief on those days when parking on campus is exacerbated by those attending large conferences held on campus.

As you may know, the village is also exploring the possibility of requiring parking permits by village residents which will affect students, faculty and staff who park on the surrounding village streets. The expansion of the route 32 parking lot ( #28) would accommodate these vehicles on campus in lieu of the surrounding public streets.  We have been invited to discuss this matter with village personnel to better understand their concerns and the role their decision will play on the campus community, and to discuss ways that the college and the village can cooperate to address community parking concerns.

New Campus Transit Hub to serve as primary pick-up and drop-off location for campus community

We are pleased to announce that a new Campus Transit Hub has been constructed at the entrance of the Route 32 parking lot. This hub is intended to provide a safe, single location for all large passenger bus pick-ups and drop-offs for the campus community.

As you may have noticed,  the two bus shelters in front of the Haggerty Administration Building have already been removed, with signs directing the community to use the Campus Transit Hub.  Beginning Nov. 4, this hub will become the sole pick-up and drop-off location for all Trailways buses stopping at the campus. Trailways buses will no longer travel on the
internal roads of our campus. Keeping this in mind, the College asks that you use caution when crossing State Route 32 on your way to the Campus Transit Hub and when returning to campus.

Please note: UCAT and campus shuttle buses will continue to make stops at the bus shelters located throughout campus as usual with an additional stop at the Campus Transit Hub.

Students with questions should contact Facilities Management at x3304.

IMPORTANT MODIFICATIONS: Emergency Cancellations and Delays Policy 2014-2015

Classes will be cancelled or delayed only under extreme circumstances, such as severely inclement weather or other emergency situations. Students, faculty and staff have the ability to have emergency notifications sent to their cell phone. For instructions, see below. Modifications to this policy have been highlighted below. Please take note of these updates.

In a situation where there is inclement weather, but classes are in session and offices are open, individuals (commuting students and faculty/staff) must use their best judgment as to whether or not they feel comfortable traveling on the roadways. In these circumstances, it is up to the individual to decide whether or not to travel to class and (because it only rarely occurs) most professors are understanding of absences due to weather. The College asks that students and staff make an effort to notify professors/supervisors of their planned absence, and, for employees, their intention to use their leave credits as appropriate.

Delay or Cancellation of Classes or Other Campus Activities
The decision to delay or cancel classes is a collaborative process that involves the Facilities Operations and Management Departments, the president, and the provost.

The decision to delay or cancel campus activities will be made as early as possible (usually by 6 a.m.) for any day that is affected by severe weather. For inclement weather during the afternoon and evening, a decision will be made and announced by 12:30 p.m. for afternoon classes and 2 p.m. for evening classes. There are a number of factors that are considered in this process, including the forecast from the National Weather Service, inclement weather in the immediate vicinity of the campus, local road conditions, and the ability to properly clear campus walkways and parking lots. When classes are delayed, all classes on the affected day that begin before the delayed opening time will be cancelled.

During and after a significant snow storm, major arterial roads, walks and entrance ways, especially the ones that connect critical service areas such as University Police, the Health Center, the physical plant and food service, will have high priority for snow removal. Access to residence halls, academic buildings, dining halls are also usually given priority based on the type of storm and the time of day. Priority is also given to ADA walkways as directed by the Disability Resource Center. Secondary paths are given lower priority and are addressed as resources allow.

When the College indicates that offices will open at 9:15 or 10:45 a.m., this means the campus is not ready for faculty, staff or commuter arrival. We need time for our essential employees to prepare campus roadways, parking lots, and sidewalks. Thank you in advance for your cooperation. If you have questions regarding this, please contact Human Resources at x3171.

Closing of Campus Buildings or Offices
State offices may be closed due to weather conditions only by order of the Governor. Because we are a state university, we follow state policies* regarding office closings. SUNY New Paltz’s president is authorized to suspend campus activities, but can give non-teaching professional staff or classified civil service personnel time off without charge to leave credits only in very limited circumstances. This would include 1) delayed office openings or 2) if the governor takes action to close our campus or, pursuant to contract provisions, if there is an approved early departure. The College must be mindful of the number of State-mandated contact hours necessary to earn academic credits.

Excused Tardiness
The appointing authority may excuse tardiness without charge to credits when uncontrollable conditions affect the arrival time of a group of employees. There is no limit to the amount of tardiness an appointing authority may excuse; however, full day absences are not to be excused without charge to credits. (Civil Service Time & Attendance Manual)

However, an announcement that classes are cancelled or delayed does not mean that campus offices or buildings are closed. “Essential state employees” are expected to report to work and, unless there is an announcement that the governor has closed the campus, “non-essential” state employees may report to work or request approval to charge leave credits. Unless closed by the governor, offices should remain open for those employees who are able to report to work. Thus, supervisors are urged to take advance steps to develop procedures for employees, such as establishing a staff telephone notification procedure, to ensure proper communication between supervisors and staff.

Employees are designated as “essential” if they are employed in positions that must be staffed to preserve the public safety or welfare of the campus community. If you are uncertain about which category of employee you are (essential or non-essential), contact your supervisor for clarification.

There is no exact science to predicting the weather. The conditions that each storm brings are unique. Some are more challenging than others to manage. We understand that it can be inconvenient at times for people’s schedules. Ultimately, individuals should use their own best judgment in making decisions related to winter weather and travel.
* The NYS Policy on closing of state offices

Procedure for Communicating Office Status to Students, Staff and Visitors during Inclement Weather

During inclement weather, the campus will often cancel classes, but offices remain open. This is because state agencies are not allowed to close without the governor’s approval. However, at those times we also typically announce that non-essential staff may leave with supervisory approval (if they charge appropriate leave credits). It is common that many offices will be understaffed because all staff members in that unit have opted to go home for personal safety reasons.

Because we are a residential campus and students, staff and visitors who remain on campus are expecting offices to be open, we want to make them aware BEFORE they venture out in inclement weather to an office that had to close.
If your office is closing, please follow these steps:

  1. Each department head (or his/her designee) must report to their VP or Dean for approval in the decision to close their office and indicate the time it will close.
  2. VPs/Deans/Department Heads or designee should visit http://www.newpaltz.edu/officeclosings.
    1. Click Submit/Update Office Closings and log in.
    2. Select office to be updated.
    3. Add date office will be closed.
      1. Optional notes can be added (i.e. Office of Student Affairs to close after 2 p.m.)
    4. Click Submit.
    5. Listing will disappear after applicable date.
  3. When the Office of Communication & Marketing announces the College is canceling classes via all-fs/ all-stu messages, Communication & Marketing will include in that e-mail, and on the website home page, a link to a separate Web page (www.newpaltz.edu/officeclosings) where the status of department offices will be posted.

Below is a list of radio and television stations you can tune in to for announcements regarding cancellations and delays. A message will be recorded on the INFO line at (845) 257-INFO (4636) and posted on the website.

LIST OF RADIO & TELEVISION STATIONS NOTIFIED FOR DELAYS & CANCELLATIONS
NOTE: These radio and television stations provide delay and cancellation announcements as a public service. The SUNY New Paltz website, NP Alert, the INFO line and all-fs and all-stu messages are the official communication for the College and supersede any other available public information.

Radio – AM

Radio – FM

Television

600 WICC
810 WGY
1220 WGNY
1260 WBNR
1370 WRWD
1360 WNNJ
1420 WLNA
1450 WKIP
1490 WDLC
92.1 WRNQ
92.7/96.9 WRRV
92.9 WBPM
93.3 WBWZ
94.3 The Wolf
95.7/98.3 WSUL
96.1 WPKF
96.7 WTSX
97.3 WZAD
97.7 Mix
99.3  WKI
100.1/106.5 WDST
100.7 WHUD
101.5/106.1 WPDH
102.1 WDNB
102.3 WSUS
103.7 WNNJ
104.7 WSPK
105.3 WYCY
106.3 WHCY MAX
107.1 WXPK
107.3 WRWD
108 WICC
WRNN-TV
WNBC
YNN

Campus to return to core hours

***Please post in all departments***

Summer hours will conclude as of this Friday, August 15th, 2014.  For those employees who have worked summer hours, please resume our core hours of 8:30 a.m. to 5:00 p.m. on Monday, August 18th.

Any questions can be directed to the Office of Human Resources at extension x3171.

Thank you.

Testing of Mass Notificiation Speaker System

Testing of the mass notification speaker system will take place on campus on Monday, July 7, at approximately 2 p.m..

Members of the New Paltz community may hear a series of loud tones followed by a voice indicating that this is only a TEST of the College’s emergency notification system.

This system is only activated in accordance with the College’s Emergency Response Plan and at the discretion of select members of the campus’ Emergency Response Team. For more information about the College’s emergency communications or response plan, visit the Emergency Management website at www.newpaltz.edu/emergency.

Summer hours

**Please post in all departments***

As directed by the College Cabinet, the campus will begin enjoying summer hours, effective Monday, May 19, 2014 through Friday, August 15, 2014.    Core office hours will be 8:00 AM – 4:00 PM.

Classified staff employees represented by CSEA and PEF who work a 7.5-hour day will have a half hour meal period during this season.  Those who work an 8-hour day will have no change in meal period but may work different hours, depending on operating needs of their department.  For classified staff employees represented by PBANYS and NYSCOPBA, there will be no change in work hours or meal period
.
Professional, exempt full-time employees represented by UUP are expected to continue to perform their full professional obligation which may include coverage during the core office hours.  Non-exempt and/or part-time professional employees should discuss the effect of the core hours change with their immediate supervisor.

Any questions may be directed to your immediate supervisor or to Human Resources at extension x3171.

Points of Pride

Dear Members of the Campus Community:

As you know, the development of departmental brag sheets is part of our strategic plan goal of strengthening our communication and marketing efforts.  As such, the College is collecting points of pride from campus units, both academic and administrative, to better influence the perceptions that prospective students and their parents, current students, and others who peruse our web pages have about New Paltz.

The resulting information will increase the visibility of our many strengths and provide valuable internal marketing, informing our collective impressions of each others’ strengths and hopefully influencing our daily language about our own and other departments. This material will be used in departmental brochures and other recruitment and marketing materials, such as viewbooks and admission tour content.

Communication & Marketing has developed an online fillable form (http://sites.newpaltz.edu/pointsofpride/) for the brag sheets and our staff members will provide guidance to units in refining points of pride—working with administrative units this summer and academic units throughout the fall. Brag Sheets will be posted as they are completed, to become part of the departmental and institutional web presence.

If you have feedback or questions please contact communication@newpaltz.edu.

Sincerely,
The Office of Communication & Marketing